Privacy Notice

Belfast City Council is the Data Controller under the UK General Data Protection Regulation (UK GDPR), and the UK Data Protection Act 2018, for the personal data gathered for the purposes of administering and managing your application for the Bank of Ideas.  

The Council must have a valid lawful basis under UK GDPR to process your personal data and accepts that you are providing your personal data based on consent and are positively agreeing for the council to hold and further use it. Additionally, the Council’s lawful basis for processing is for a Public Task for the exercise of a task carried out in the public interest or in the exercise of official authority found in the UK GDPR Article 6 (e). 

Why are you processing my personal information? 

• To enable the Council to administer and manage your application and participation in the Bank of Ideas participatory budgeting (PB) process.
• To ensure compliance with applicable laws and regulations.
• The Bank of Ideas PB process and application form is open to anyone wo has an idea that helps people in Belfast be creative, but is primarily aimed at Belfast residents, new and existing community and voluntary groups and cultural organisations operating in the city.

What categories of personal data are you processing? 

Personal Information: contact details including your name, email address, telephone number and postcode. The name of your group.

Where do you get my personal data from? 

We get personal data from you when you complete and submit your application form.

Do you share my personal data with anyone else? 

Information may be shared with the Bank of Ideas design team and internally among officers who are involved project and where necessary between internal council departments for the purpose of assessing your application, administering payment, delivering the services relative to your application and offering any additional support relevant to your proposal. 

Your personal data will not be shared or disclosed to any other organisation without your consent or unless the law permits or places an obligation on us to do so and no information or comments will be published in the public domain. 

How long will you keep my personal data for? 

Your personal data is held by the Council(s) in a safe and secure manner and in line with their Council’s Records Retention and Disposal Schedule. 

If you have any queries regarding the processing of your personal data, please email the Culture and Arts team at culture@belfastcity.gov.uk (External link).  If you wish to contact the Council’s Data Protection Officer, please write to Belfast City Council, City Hall, Belfast BT1 5GS or send an email to dataprotection@belfastcity.gov.uk(External link)